Run by NimiReimbursements & Travel Desk
Claims and business trips, approved and paid in one place
Employees log expenses and plan trips against your policy, approvers decide from one inbox, and finance pays in batches, with advances settled against claims automatically.
- 14-day free trial
- No credit card needed
Reimbursements & Travel Desk
Expenses and claims
Add expenses as they happen and group them into a claim. Mileage is km × your rate per vehicle, per diem is days × the rate for the city tier, and foreign spend is converted with an exchange rate.
What’s included
Everything you need, built in
Built in from day one, and connected to the rest of your Nirmanix workspace.
09 capabilitiesone workspaceshared records
- 01
Expenses and claims
Add expenses as they happen and group them into a claim. Mileage is km × your rate per vehicle, per diem is days × the rate for the city tier, and foreign spend is converted with an exchange rate.
- 02
Receipts and receipt scan
Attach receipts as private files; the same receipt on two expenses is blocked. Scan a receipt and AI fills in the expense for you to check and save.
- 03
Policies that fit each person
One policy for expenses and travel, chosen by department, designation, location or employment type. Breaking a rule either needs a justification or stops the claim from being submitted.
- 04
Approvals
By default the reporting manager or an expense approver decides. Add amount bands or rules by department and category, for example international trips need a director. Decisions wait in the approvals inbox.
- 05
Advances
Request an advance, get it approved and disbursed, and it is settled against claims automatically at approval, oldest first. Leftovers are returned or recovered through payroll; a new advance can be blocked while one is overdue.
- 06
Payouts and reports
Finance pays approved claims and advances in batches by bank transfer, UPI, cash, cheque or payroll, with a bank CSV from employees' saved bank details. Reports show spend, policy breaks, advance ageing and a journal CSV.
- 07
Trip requests
Plan a trip with a purpose, itinerary legs by flight, train, bus, cab or own vehicle, hotel stays, a per diem estimate and an optional advance. The policy check covers travel class, hotel caps, lead time, trip length and international travel.
- 08
Travel desk and after the trip
The travel desk proposes options and records bookings with PNR, ticket number, cost and files; the itinerary is emailed when everything is booked. A travel calendar shows who is away, and approved trip days count as present on business travel. After the trip, one click drafts the claim with per diem and bookings the traveller paid.
- 09
AI claim check
On submit, AI flags duplicates, weekend or holiday spend, policy exceptions, GST details and missing receipts, with a risk score worked out from rules. It also helps write justifications. Autopilot can suggest approving a low-risk claim, but an approver always decides.
What changes for your team
Policy checked before submit
Rules are applied while people fill in claims and trips, so approvers see breaks and justifications up front.
Trips flow into claims
Bookings, per diem and the trip advance carry into the claim, so nothing is entered twice.
Finance sees the full picture
Spend, policy breaks, open advances and travel in one place, with a journal export for your accounts.
One workspace
Connected to the rest of your business
Every app reads and writes the same customer, product and payment records — no syncing, no exports.
See all appsConnected apps
Connected apps
One shared record
One shared record
One shared record
Reads and writes the same records as every other app in your workspace — nothing to import, export or sync.
One customer list shared by every app, so a booking, an order and an invoice all point at the same person.
Sales, invoices and payments are recorded once and show up wherever your team and your reports need them.
Runs on the platform
Runs on the platform
Reports
Charts and exports from live data
Run by Nimi
Just say it — Nimi runs Reimbursements & Travel Desk for you
Talk or type, on your laptop or your phone. Nimi does the work inside the app with your permissions, and asks before anything reaches a customer.
“How are we doing this month compared with last month?”
“What needs my attention today?”
“Send the overdue invoice reminders”
See it working in your business
Set up in an afternoon. Bring your existing data, invite your team, and see it working with the rest of your business.
- 14-day free trial
- No credit card needed
- Talk to it from your phone