Run by NimiProcurement & Vendors
Buy Right, Pay Only for What Arrived
From a team member's requisition to the vendor's payment: approvals, sealed quotes, purchase orders, goods receipts and bills matched to both, with vendors working on their own portal.
- 14-day free trial
- No credit card needed
Procurement & Vendors
Requisitions with Approvals
Anyone on the team can raise a purchase request. It goes through your approval chain, checks the cost-centre budget, and approvers can ask for more information before deciding.
What’s included
Everything you need, built in
Built in from day one, and connected to the rest of your Nirmanix workspace.
09 capabilitiesone workspaceshared records
- 01
Requisitions with Approvals
Anyone on the team can raise a purchase request. It goes through your approval chain, checks the cost-centre budget, and approvers can ask for more information before deciding.
- 02
Sealed RFQs, RFIs and RFPs
Invite vendors to quote through a private link. Bids stay sealed until the opening time, then compare them side by side by landed rate and award to one or more vendors.
- 03
Purchase Orders Vendors Acknowledge
Approved POs are emailed with your signatory block and a link the vendor uses to acknowledge. Amendments create new versions, and blanket orders let you release against an agreed rate and cap.
- 04
Goods Receipts into Stock
Record accepted and rejected quantities with batches and expiry. Stock lines update your store inventory and moving-average cost automatically.
- 05
Bills Matched to PO and Receipt
Every vendor bill is checked against the order and what was received: not on PO, not received, quantity over, price over or tax mismatch. Duplicate invoices are caught before payment.
- 06
Vendor Onboarding and Portal
Vendors register, upload their documents and wait for your approval. Once approved they answer RFQs, acknowledge orders, upload invoices and see payments, tasks and agreements on their own portal.
- 07
Agreements, Price Lists and Scorecards
Keep vendor agreements with renewal reminders and approved price lists. Scorecards rate on-time delivery, quality, quantity and RFQ response, and a blacklist keeps bad vendors out of orders and quotes.
- 08
AI Bill Capture
Upload a vendor invoice and AI reads it into a draft bill: it checks the GSTIN, matches the vendor and PO, and flags duplicates or a bank account that differs from the vendor's record. Payments still go through your approval step.
- 09
AI Quote Comparison and Price Checks
AI ranks RFQ replies on total cost, coverage, lead time and vendor score and explains its pick, and warns when a PO price is above the agreement or recent rates. Awarding an RFQ always waits for a person to approve.
What changes for your team
Spend Stays Within Budget
Requisitions and orders are checked against cost-centre budgets before they are approved.
Pay Only for What Arrived
Bills are matched to the order and the goods receipt, so overcharges and duplicates surface before payment.
Books Ready for Your Accountant
GST, TDS and MSME due dates are tracked, and purchases, debit notes and payments export as Tally Prime XML.
One workspace
Connected to the rest of your business
Every app reads and writes the same customer, product and payment records — no syncing, no exports.
See all appsConnected apps
Connected apps
Work & data
One shared record
One shared record
One shared record
Reads and writes the same records as every other app in your workspace — nothing to import, export or sync.
One customer list shared by every app, so a booking, an order and an invoice all point at the same person.
Sales, invoices and payments are recorded once and show up wherever your team and your reports need them.
Runs on the platform
Runs on the platform
Reports
Charts and exports from live data
Run by Nimi
Just say it — Nimi runs Procurement & Vendors for you
Talk or type, on your laptop or your phone. Nimi does the work inside the app with your permissions, and asks before anything reaches a customer.
“How are we doing this month compared with last month?”
“What needs my attention today?”
“Send the overdue invoice reminders”
See it working in your business
Set up in an afternoon. Bring your existing data, invite your team, and see it working with the rest of your business.
- 14-day free trial
- No credit card needed
- Talk to it from your phone